Optical Character Recognition (OCR) to convert your scanned and PDF documents
OCR your documents in File Shares and SharePoint sites to ensure they are fully searchable. The free trial of Ocrato allows you to audit all of of your files to check for searchability and convert 100 files.
Converting your files with Ocrato OCR
The PDF/A ISO standard
Ocrato converts your scanned documents and PDF files to the PDF/A standard. PDF-A is the electronic document file format for long-term preservation. Its purpose is to ensure that electronic documents can be viewed and reproduced the same way in the future, no matter which software is used. This format includes a text-layer that contains all of the information within the document iself, ensuring they are searchable and fully compliant.
OCR and SharePoint Search
Without OCR being run against your documents they are simply images (even many PDF files are in fact image-only files). This is a particular problem for SharePoint enterprise search as without your files being converted to PDF-A they will not be found in a search query. Read more on OCR for SharePoint documents to ensure they are searchable.
Extra benefits of Optical Character Recognition from Ocrato
As well as boosting productivity and compliance by ensuring converted documents are discoverable by enterprise search, converted files are typically half the size of the original document without any loss of fidelity.
How do I know if I have files that require OCR conversion?
Simply download a free copy of Ocrato and run an audit against any location that you store files. You will be able to quickly understand if you have files that would benefit from conversion. More information on running an audit of File Shares and SharePoint sites.
The Ocrato advanced OCR features
Advanced pre-processing - Uses over 100 techniques to improve the image file prior to the optical Character recognition (OCR) process. Automated auto-deskew, punch hole removal, borders removal, page orientation detection, noise removal filters and blank page detection are just some examples of how the source image is enhanced to ensure the most accurate OCR is achieved.
Supported files types - The most comprehensive support of source file types available. Convert TIFF, GIF, JPEG, PNG, SVG, WMF, BMP, PDF, DOCX, RTF, TXT, PCX, PNM, JPEG-2000, JBIG2, HDR, Photoshop files, WEBP, TARGA, JNG, EXR, DDS, PPM, SGI, PBM, PGM, PFM, XBM, XPM, KOALA, IFF, Dr. Halo files, RAW Fax G3, Kodak PhotoCD files, WBMP, ICO, Sun RAS files, camera RAW and many other formats directly to a searchable PDA-A format.
Language support - The initial downloaded product supports the following languages: Arabic, German, English, French, Hebrew, Italian, Dutch / Flemish, Portuguese, Spanish / Castilian, Vietnamese. You can download additional language packs to support over 120 additional languages free of charge directly from our website.
SharePoint support - Scan file shares or any cloud storage area that you can map a drive to. Directly connect to SharePoint servers (2010 onwards) or to Microsoft Office 365 SharePoint to convert files in place. Options to manage versions and archiving of old files with full audit logs and diagnostics at every stage.
Incremental scanning - Ocrato utilizes an internal database to track files that have been converted meaning that if you re-scan a file repository only new or changed files will be processed for conversion to a PDF-A file.
Schedule conversions - Easily schedule daily, weekly, monthly or one-off conversion or audit jobs to ensure files are automatically converted including the creation of detailed log files.
How is OCR in Ocrato licensed?
It is super-simple. One licence grants you unlimited users, unlimited document conversions and unlimited cores on one machine for one year. No added extras, ever. There is an OCR only version (called “Business”) and a version that adds hyper-compression, de-duplication and archiving (called “Enterprise”). The free trial includes unlimited audits and the ability to OCR 100 documents.
Language support - The initial downloaded product supports the following languages: Arabic, German, English, French, Hebrew, Italian, Dutch / Flemish, Portuguese, Spanish / Castilian, Vietnamese. You can download additional language packs to support over 120 additional languages free of charge directly from our website.
SharePoint support - Scan file shares or any cloud storage area that you can map a drive to. Directly connect to SharePoint servers (2010 onwards) or to Microsoft Office 365 SharePoint to convert files in place. Options to manage versions and archiving of old files with full audit logs and diagnostics at every stage.
Incremental scanning - Ocrato utilizes an internal database to track files that have been converted meaning that if you re-scan a file repository only new or changed files will be processed for conversion to a PDF-A file.
Schedule conversions - Easily schedule daily, weekly, monthly or one-off conversion or audit jobs to ensure files are automatically converted including the creation of detailed log files.
How is OCR in Ocrato licensed?
It is super-simple. One licence grants you unlimited users, unlimited document conversions and unlimited cores on one machine for one year. No added extras, ever. There is an OCR only version (called “Business”) and a version that adds hyper-compression, de-duplication and archiving (called “Enterprise”). The free trial includes unlimited audits and the ability to OCR 100 documents.
Incremental scanning - Ocrato utilizes an internal database to track files that have been converted meaning that if you re-scan a file repository only new or changed files will be processed for conversion to a PDF-A file.
Schedule conversions - Easily schedule daily, weekly, monthly or one-off conversion or audit jobs to ensure files are automatically converted including the creation of detailed log files.
How is OCR in Ocrato licensed?
It is super-simple. One licence grants you unlimited users, unlimited document conversions and unlimited cores on one machine for one year. No added extras, ever. There is an OCR only version (called “Business”) and a version that adds hyper-compression, de-duplication and archiving (called “Enterprise”). The free trial includes unlimited audits and the ability to OCR 100 documents.
How is OCR in Ocrato licensed?
It is super-simple. One licence grants you unlimited users, unlimited document conversions and unlimited cores on one machine for one year. No added extras, ever. There is an OCR only version (called “Business”) and a version that adds hyper-compression, de-duplication and archiving (called “Enterprise”). The free trial includes unlimited audits and the ability to OCR 100 documents.
Run your free report to understand if you have files that require Optical Character Recognition (OCR)